Invitations

First, the basics. It’s helpful to have all your core information at the ready.

Invitation Template

WHAT: Biden Cancer Community Summit at the [name of your community or location] OR A Biden Cancer Community Summit Hosted by [name of host]
WHO: Define your audience or identify your main draw

  • Identify audience types you wish to invite (i.e., Join students, caregivers, patients and their families, health care providers)
    • If you have speakers, you can name them here

WHEN: September 21, [time]
WHERE: [location with all relevant logistical details]
WHY: Articulate your rationale. Some examples to draw inspiration from:

We are responding to Vice President Joe Biden and Dr. Jill Biden’s call to action to double the rate of progress in cancer prevention, treatment, and care by joining this national effort on September 21st to host Biden Cancer Community Summits.

[Use one or a combination of bullets, or create your own content accordingly]

  • Personal: As you may know, cancer has impacted me/my family recently and navigating the confusing maze that is the cancer journey has been a trying experience. We want to share lessons we’ve learned and learn from others’ experiences. Most importantly we want to figure out with you what we need to do to support cancer patients and their families.
  • Access: With so much promise on the horizon for personalized cancer therapies that improve and save lives, we want to ensure that all communities are able to access the right therapies at the right time for the right cost.
  • Support. A cancer diagnosis impacts not only the patient, it affects families and communities in ways that go beyond the diagnosis. Learn more about how to strengthen the cancer support network to better respond to and anticipate the demands of the disease.
  • And more…

Sample Personalized Email Invite:

Dear XXX,

We are responding to Vice President Joe Biden and Dr. Jill Biden’s call to action to double the rate of progress against cancer by joining this nationwide effort on September 21st to host Biden Cancer Community Summits. These Summits are focused on the patient’s journey through the twists and turns from prevention through a cancer diagnosis, treatment, and survivorship.

You’re invited to the Biden Cancer Community Summit that [I am/we are] hosting here at (enter location). [I/We) hope you will join us as we share updates and discuss our local efforts to accelerate progress in cancer prevention, diagnosis, treatment and care. You will be a valuable addition to our local discussion. Here are the details:

Location:
Time:
Directions/Important Logistics Information:

We believe this will be much-needed opportunity to meet up with others in our community to share stories, best practices, and generate new individual and organization commitments.

Please let me know if you have any questions. I look forward to hearing from you.

[Name]
[Contact Information]

Facebook Events

We encourage every Biden Cancer Community Summit host to create a Facebook Event and use this tool as a platform for your online invitations.

Create a Facebook Event:

  1. From your News Feed, click Events in the left menu.
  2. Click + Create Event on the left side.
  3. Click to choose between a private or public event. If you’re creating a public event, you can set the event’s host as yourself or a page you manage. You’re not able to change the privacy settings once you’ve created the event.
  4. Fill in the event name, details, location and time.

Name: Biden Cancer Community Summit at the [name of your community or location]

We ask that all events have “Biden Cancer Community Summit” in the name for all those searching for these events.

Details: Define your audience. Articulate your rational for hosting. Identify audience types you wish to invite (i.e., Join students,caregivers, patients and their families, health care providers) If you have speakers, you can name them here

Location: September 21, <time>, <location with all relevant logistical details>

If you’re creating a public event, you can:

  • Select a category for your event
  • Add keywords about your event
  • Survivorship, innovation, prevention, etc.
  • Add a link to your organization’s website for your event
  1. Click Create.

You’ll be taken to your event where you can invite guests, upload photos, add a cover photo or video, share posts and edit event details.

Note: Only Pages can add multiple dates and times to an event right now.

Edit an Existing Event:

  1. From your News Feed, click Events in the left menu.
  2. Click Edit next to the name of your upcoming event.
  3. Change the event name, location, time, description or co-hosts.
  4. Click Save.

Online Invitations

In addition to Facebook events, also consider Evites or similar services to reach those who may not be active on Facebook.

 

Back to the Biden Cancer Community Summit Planning Toolkit